Our Due Diligence Code of Conduct (DDCOC) sets out the basic rules we will follow and the values that will guide our decisions. It also points us to a more detailed processes and procedures relating to the purchase and supply of alcoholic products.
The DDCOC is built on the premise of ‘knowing your customer or supplier‘ and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of The Origin Beer Company DDCOC is to prevent entering into commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified and the appropriate action taken.
Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for The Origin Beer Company to undertake a risk assessment before any account is open. The Origin Beer Company will only trade with a customer or supplier if they have passed the necessary risk assessment checks. The Origin Beer Company will only work with suppliers in the alcohol industry who accept payment by bank transfer. Cash and cheque payments are not permitted.
Finlay Heslop or another authorised member of the team will review the submitted information on a case-by-case basis and Finlay Heslop will conduct the final sign off. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.
Regular reviews of customer and supplier information will a be conducted by Finlay Heslop or another authorised member of the team and the final sign off will be conducted by Finlay Heslop. In the rare occasion Finlay Heslop is unable to complete the final sign off, Wesley Hall will work on his behalf and cross check with Finlay Heslop on his return.
All initial checks and further reviews will be documented in the customer or supplier file and maintained on an ongoing basis. Reminders for checks should be logged onto the Xero accounting software and internal cloud-based calendars.
The DDCOC will be implemented and maintained by Finlay Heslop who has experience working with The Origin Beer Company customers, suppliers and methods of business. In the rare occasion Finlay Heslop is unable to complete any checks, David Heslop will work on his behalf and cross check with Finlay Heslop on his return.